Privacy Notice

The following privacy notice describes the Personal Information collection and dissemination practices of “BAYARD” BAYARD SAS whose registered office is at ZI - 4 Avenue Lionel Terray - 69330 Meyzieu - France, registered under number 316 222 595 in the Lyon Trade and Companies Register. 

This Policy has been developed to ensure that BAYARD conducts its business in accordance with national, European, and international laws regarding the protection of personal data, and in particular:

• Regulation (EU) No. 2016/679 of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter the “General Data Protection Regulation” or “GDPR”); and
• French Law No. 78-17 of January 6, 1978, on Information Technology, Data Files, and Civil Liberties, as amended (hereinafter the “Data Protection Act” or “LIL”).

We have prepared this statement to demonstrate our firm commitment to privacy and to ensure that our customers and other individuals who visit our website or interact with us in any other way understand their rights regarding the personal data we hold.

“BAYARD” reserves the right to make changes to this policy at any time by notifying users of the existence of a new privacy statement. 

The Policy describes, in particular, the type of personal data we may collect about you when establishing (or potentially establishing) a business relationship or that you may provide when visiting the website: www.bayard.fr (our “website”) and the practices we use to process this information.

1. Principles of Personal Data Protection

This Policy is based on compliance with the principles described below, as established by applicable regulations.

As the data controller for the processing activities it carries out in connection with the management of the website, and in particular through the contact form available at: https://www.bayard.fr/en/contact/contact-us.html , BAYARD is responsible for adhering to these principles and must be able to demonstrate compliance at any time. The implementation and adherence to these principles are essential and must be regularly monitored by the individuals responsible for matters related to the processing of personal data within BAYARD.

1.1. Lawfulness, Fairness, and Transparency

Personal data must be processed lawfully, fairly, and transparently in relation to the data subject.

1.2. Purpose limitation

Personal data must be processed for specified, explicit, and legitimate purposes and not further processed in a manner incompatible with those purposes.

1.3. Data minimization

Personal data must be adequate, relevant, and limited to what is necessary in relation to the purposes for which they are processed.

1.4. Accuracy

Personal data must be accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay.

1.5. Limitation of Storage

Personal data must be stored in a form that allows for the identification of Data Subjects for a period not exceeding that necessary for the purposes for which they are processed. It may be retained for longer periods provided that it is processed exclusively for archiving purposes in the public interest, for scientific or historical research purposes, or for statistical purposes, provided that appropriate technical and organizational measures are implemented to safeguard the rights and freedoms of the data subject.

 

1.6. Integrity and Confidentiality

Personal data must be processed in a manner that ensures appropriate security, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organizational measures.

2. Collection of Information

“Personal data” (or “personal information” as defined in Article 4 of the GDPR) refers to information relating to or associated with an individual that can be used (or combined with other information) to identify that individual. Personal data that may be processed through our website includes, but is not limited to: 1) contact information (such as email address, phone number); 2) demographic information (such as gender, date of birth); and 3) online identifiers (such as IP address).

We collect information about you when you:

• Use the website: We collect personal data and usage data about you when you use our contact form, contact us via email, create an account to use one of our services, subscribe to our newsletter, or provide your personal data in any other way. In the “Your message” field, you can provide us with additional information related to your request. Before providing any information, please be sure that you wish to share it with us. The legal basis for processing this data is our legitimate interest as the data controller (in accordance with the provisions of Article 6.1(f) of the GDPR).
• You connect with us on social media: When you visit our social media pages, depending on your privacy settings, the services may have access to the information you have provided to the social media platform. The legal basis for processing this data is our legitimate interest in accessing useful information for marketing purposes (in accordance with the provisions of Article 6.1. (f) of the GDPR).
• Make a purchase / request a quote: We collect personal data when you make a purchase from our services or request a quote by phone, by contacting our offices, or by contacting a representative of “BAYARD.” This information may include: First name, last name, job title, email address, phone number, contact preferences, other notes, and any other information necessary to provide a quote or facilitate a quote. The legal basis for processing this data is the performance of a contract to which you are a party or the implementation of pre-contractual measures taken at your request (in accordance with Article 6.1. (b) of the GDPR).
• Establishing a business relationship: We collect your personal information when you establish a business relationship with us; it is necessary for us to collect personal data from our customers and suppliers to enable the performance of a contract between our two parties. The legal basis for processing this data is also the performance of a contract to which you are a party (in accordance with Article 6.1.(b) of the GDPR). This processing of personal data will be subject to a data processing agreement.

BAYARD ‘Cookie Notice’

In summary

When you visit our website, the site asks your browser to store a small piece of data (text file) called a cookie on your device in order to remember some information about you such as your language preferences or a unique ID which can be used for statistics. These cookies are set by us, mostly through our analytics tool (Matomo). The cookies on this website are first-party cookies, we do not allow cookies to be placed by any third parties as we believe that the choice of who should have your data should rest with you. The cookies which we do set are for the purposes of analysing traffic to our website, determining areas of the site which see more traffic than others and detecting any potential problems with our website. We take a privacy-protective approach to our site, the cookies we use allow only anonymous reporting, we do not disclose any data to third parties, and we do not allow marketing or tracking cookies on our site. We don’t bombard you with consent requests as you don’t need to consent, we are not doing anything which you wouldn’t expect us to do or that you would need to consent for. Lastly, you will notice links on our website to our ‘social media’ pages, please be aware that when you navigate to these pages the provider of the site will place cookies, you may find these cookies intrusive, and we therefore recommend that you set your cookie preferences within your browser settings (we provide some guidance on this below).

What are cookies?

Cookies (sometimes known as ‘tracers’ or ‘trackers’) are small text files which are downloaded onto your terminal equipment (e.g., PC, Smart phone) when you access a website.They allow the website to recognize your device and store information about your device or the actions you have taken. The cookies we use enable us to provide you with useful content and ensure both the proper functioning of our website and the protection of your personal data.

Cookies we use

What do they do? Why do we need them? How do they impact you?

The cookies we use allow us to produce analytics about the usage of our website, by placing the cookies we are able to see which parts of our website you interact with, for how long, and identify some other key attributes which we can analyse in order to improve our site. We need them in order to be able to continuously improve our website and the quality of information we’re providing. Without the insights we get from these ‘cookies’ we would not be able to identify which information is useful to you, which parts of the website we can perhaps improve and indeed if there are any issues with the website as a whole (e.g. A denial of service attack). We have taken a privacy-protective approach to our website to ensure that the use of our site does not negatively impact you. The ‘cookies’ we use produce anonymous information and that information is used by us only, we don’t allow other companies to track you and we don’t send you any unwanted or unrequested information. In short, the impact of our cookie usage in general will be positive and there will be no impact on you directly as we will not identify you.

Information, Consent, and Settings for Cookies Collected by BAYARD

With regard to the placement of cookies strictly necessary for the proper functioning of the website, the user is informed of the purpose pursued by BAYARD, the essential nature of these cookies, and the consequences of refusing them.

When the website user’s consent is required for BAYARD to place cookies, the user’s consent must be expressed through a positive act that is freely given, specific, informed, and unambiguous.

The user’s consent is thus expressed when the user clicks the “ACCEPT” button after reviewing the information notice specifying the purpose of these cookies.

If the user refuses optional cookies, they may freely click “REFUSE.” In this case, if the user does not give their consent, no optional cookies will be placed or can be read on the user’s device.

In the event that BAYARD defines a new purpose for using cookies, the user’s consent must be given again.

The user is also free to withdraw their consent to BAYARD’s use of cookies at any time directly from their browser settings, by following the instructions provided for this purpose. Withdrawing consent is as simple as giving it.

More about Matomo

Some of the reasons why we chose Matomo to provide our analytics: 

• Data anonymization
• GDPR Manager
• Users can opt-out of all tracking
• First-party cookies by default
• People can view the data collected
• Capabilities to delete visitor data when requested
• The data is not used for any other purposes (compared to Google Analytics)
• IP anonymization
• Visitor log and profiles can be disabled
• Data is stored in the EU (Matomo Cloud) or in any country of your choice (Matomo On-Premise)

To learn more: https://matomo.org/

How you can control / delete cookies
Chrome

1. Go to the 3 dots at top right of the screen, select ‘settings’.
2. On the left menu, select ‘privacy and security’.
3. Select ‘cookies and other site data’
4. Then choose your preferred ‘cookie’ option.

Firefox

1. From the ‘tools’ menu select ‘options’ (if the menu bar is hidden, press ‘alt’ to make it visible)
2. At the top of the window that appears, click ‘privacy’
3. To manage cookie settings, from the drop-down menu under ‘history’, select ‘use custom settings for history’. Enable or disable the settings by checking or unchecking the boxes next to each setting.
4. To view or remove individual cookies, click ‘remove individual cookies’.
5. To remove all cookies, from the ‘history’ menu, select ‘clear your recent history’. Click the arrow next to details to expand the menu, check the items you want to clear, and then click ‘clear now’.

Internet Explorer

1. From the ‘tools’ menu, or the tools drop-down at the upper-right of the screen select ‘Internet Options’.
2. To manage cookie settings, select the ‘privacy’ tab and click ‘advanced’. To override the automatic cookie settings, click ‘override automatic cookie handling’ and then make your selections using the radio buttons.
3. To view or remove individual cookies, select the ‘general’ tab. Under ‘browsing history’ click ‘settings’. Select either ‘view objects’ or ‘view files’.
4. To delete all cookies, under browsing history, click ‘delete’, ‘check cookies’ and click ‘delete’.

Safari

1. With the browser open, from the safari menu select ‘preferences’.
2. In the safari preferences, click ‘privacy’.
3. To manage cookie settings, next to ‘block cookies’, select ‘from third parties and advertisers’, ‘always’, or ‘never’.
4. To view or remove individual cookies, click ‘details’, select the cookie to delete and click ‘remove’.
5. To delete all cookies, select ‘remove all website data’. In the window that appears, select ‘remove now’.